What Everyone Should Know About Setting up Vacation Auto Responders

Posted by Bhavesh Joshi On Thursday, November 22, 2012 0 comments
You may not have access to the Internet when you go on vacation. Or perhaps you do but don't want to be bothered with email while you're relaxing. Or maybe you just don’t want to respond to emails for a few days.

Whatever the reason, you can set most email systems to send an automatic response when you won’t be answering your email.

Here are step-by-step instructions to set up auto responders in Gmail and Yahoo Mail.

Working with Gmail

Gmail calls its auto responder a Vacation Responder (hey, it sounds better than an "I'm avoiding the boss" responder). Log in to Gmail and click the Settings button; it's the button with a gear on it in the upper right corner of the page.

Settings

In the pull-down menu that appears, click the Settings option. Make sure you're on the General tab, and scroll down until you find the Vacation Responder section. Click the "Vacation Responder On" bullet point.
Vacation responder

Enter a date for the Vacation Responder to start. You don’t have to enter a date for when it ends, but if you know when you'll be back, click the box to the left of the "Ends" button. This allows you to enter the end date in the Ends box.

Before you finish, create a subject heading for your automated response, such as "Out of Office" or "On Vacation." Then type in a short message. For instance, someone selling Vispronet's feather flags may want to provide an alternative contact name and email to potential buyers.

You may want to click the "Only send a response to people in my Contacts" option, as this prevents automated responses from being sent to spam email (which tells the spammer your email account is active). Once you're finished, click Save Changes.

Working with Yahoo Mail

Yahoo Mail has a similar system to Gmail. Sign in and click the Options button in the top left corner of the screen. In the popup menu that appears, click Mail Options. A list of Mail Options appears down the left side of the screen. Click Vacation Response.
Mail Options

Vacation Response

Now click the "enable auto-response during these dates (inclusive)" box. Unlike Gmail, Yahoo requires you to fill in the Form and Until boxes. Add a message and hit Save to finish.

Unlike Gmail, Yahoo Mail gives you the option of sending different auto response messages to two different domain names by clicking the box labeled "Different response to emails from a specific domain".
Automatically respond to emails
This allows you to customize your auto-response message depending on the email's origin. For instance, you could have professional message for any email coming from your work domain and a "See ya suckers! I'm going to Maui" message for everyone else on your list. It's entirely up to you.

In this way, you can enable Vacation Auto Responders in both Gmail and Yahoo Mail. This facility is also available in other mails as hotmail, rediff mail etc. All you need is to check Settings Manager. I hope article is useful & helpful, feel free to make comment (feedback)...  

Read also: 

How to Setup in Gmail, Bing, YahooMail: Automailer

How to Search Emails in Gmail

Top Useful Gmail Tips

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